How To Use Outlook Calendar 2023

How To Use Outlook Calendar 2023 – Microsoft recently announced a useful new Outlook feature. This is a kanban-style panel view of an Outlook calendar. This new feature, currently only available in Outlook on the web, allows you to attach cards with useful information to your project board. These cards can contain calendars, notes, to-do lists, links, and other items. Some elements of these tabs can interact with your main Outlook calendar.

Outlook Board View is available if you have a paid Microsoft 365 account or a free Outlook.com account. (See Microsoft 365 plans for home, small business, and enterprise, or sign up for a free Microsoft account.)

How To Use Outlook Calendar 2023

Go to the Outlook home screen in your web browser at outlook.office.com or outlook.live.com, depending on your Microsoft 365 subscription or free account. In the toolbar at the far left of the page,

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(Instead of "Month," this button might read "Day," "Workweek," or "Week.") The Kanban interface replaces the calendar view of the month (or day, or week). It will be displayed in

To access the whiteboard layout, change the view (top right) to Whiteboard. (Click on the image to enlarge.)

.From the menu that opens, select the type of card you want to add to your board. choose

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Show more types of cards. (All card types are covered in detail later in this article.)

Repeat this process to add more cards. As you continue to add cards, each card will appear in an empty space on the board.

Note that you can add more cards of the same type to the board. This means you can pin multiple calendars, notes, files, etc. on your board.

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While there are specific methods for manipulating certain types of cards (discussed later in this article), there are also general methods for manipulating cards, such as moving, resizing, and changing the background color.

Each card can be moved to another position on the board. Click on the card to highlight it with a blue border. Then, click and hold on the border of the card, drag the card to another location on the board, release it, and place it back on the board.

Tabs in Calendar, Notes, and To-Do Lists can be resized. To do this, move the pointer to the edge or corner of the card and wait for the ends to turn into double-headed arrows. Then click and drag the arrows to increase or decrease the size of the card.

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Another way to move or resize the card is to click the three-dot icon in the upper right corner of the card and select

To resize a card from the drop-down menu, drag any of the 8 dots that appear on the edge of the card. To move a tab, move the cursor pointer (which may look like four arrows or a handle, depending on your browser and operating system) to the center of the tab. Then click and hold the card and drag it to another location on the board.

Easily resize or move your calendar, notes, or to-do list cards. (Click on the image to enlarge.)

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To prevent the cards on the board from being accidentally moved or resized when you move between cards,

Most card types allow you to change the background color and set a due date. Change the background color of the cards to make them stand out on your board or set up a color coding scheme for each item. To change the background color of the card, click the three-dot icon in the upper right corner of the card and select

Click to select a date from the calendar that appears. To change the set due date, click the more icon,

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The Kanban view in Outlook is set up as an "infinite canvas", where you keep adding cards to the board. In this case, you may not be able to see everything at once.

To move around the board view, click and hold an area of ​​the board not covered by cards and drag the four arrow pointers (or your hand) to reveal different parts of the board. A thumbnail appears in the lower right corner showing the board layout and your current location.

Use the layout thumbnails in the lower right corner to see where you are on the board. (Click on the image to enlarge.)

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Here's an overview of the cards you can include on Outlook Kanban boards and how to use them.

When you first activate Kanban, you'll see a pinned card version of your Outlook calendar, so you'll see the events and other information you've entered there. When you are not in the kanban view, you can interact with this calendar card just like a regular calendar. This includes adding reminders for events and dates and inviting people in your contacts to events.

By default, your main Outlook calendar appears as a tab on your dashboard. (Click on the image to enlarge.)

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(For more information about using Outlook Calendar, including setting up events, see Microsoft's Introduction to Outlook Calendar.)

You can also pin one or more additional calendar cards to your board. (For example, you can dedicate one calendar to your work events and another to your non-work schedules.) That's the process.

.A popup menu panel will appear. To select an existing calendar or create a new one here,

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A panel will open offering several ways to add a new calendar, including selecting a template from the left toolbar (for example:

Enter a name for the calendar. Choose a color scheme and charm icons, if you like. click

Back on the Kanban calendar tab, click the down arrow and from the menu that opens, click the name of the calendar you created. It will then appear on your calendar card.

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For smartphones: Calendars you create and pin to Outlook Kanban can be viewed in the Microsoft Outlook mobile app. On the main screen of the application,

Click the icon in the lower right corner to view the calendar. To switch to another calendar you've created and attached to your Outlook dashboard, click the calendar icon in the upper left corner. The panel slides in from the left and displays a list of calendars. Tap the name of another calendar to view it in the app.

To-do cards are integrated with Microsoft's To Do app, so when you add a to-do card to your board, the tasks on the to-do list will appear by default. If you're no longer using the To Do app, you'll see a blank task card.

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, enter text that describes the task (or an item such as a shopping list), and

Click the star icon to the right of a task to mark it as important. To the left of each task is a circle. When you complete a task, click on the circle to check it off. This will remove the task from the list. You can view completed tasks by clicking

Rearrange the order of the task list: Hover over a task until you see a six-dot icon on the left. Click and hold on this icon and drag it up or down to where you want to place the task in the list.

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To see more actions for a task: Right-click the task to open a menu of additional options. You can set reminders for tasks to be completed or deadlines. Outlook will send you one of these alerts on the date and time you specify. You can also open tasks or mark them as completed in the To-Do app.

If you want to make sure you complete your tasks today, instead of setting them off for the future,

View the task list for today's schedule: In the upper left corner of the task list tab, click

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Toolbar icon in the upper right corner. (A third view, available from the menu in the upper left corner of the task list tab, is

, to see other items on the board that have an assigned due date, such as notes and favorites. )

Note that you can add multiple to-do list cards to a board, but each card will display the same overall to-do list. Add, mark completed, or otherwise modify any task and the changes will dynamically appear in other task list cards and task applications. Why do you need multiple to-do list cards? It would be nice to have a tab that displays tasks, a tab that displays today's appointments, and a tab that displays the calendar board (the default view).

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You can divide tasks onto their own cards on the board and add steps to complete them.

.quests are pinned to the board as their own cards (and

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